Marketing Assistant Advertising Publications

Broad Functions
The hands-on role of Marketing Assistant, Advertising and Publications contributes to the work of Chicago Shakespeare’s fast-paced, multifaceted Marketing Department by executing programs to meet sales goals established in strategic marketing plans. This staff member serves as project manager for the production of all graphic projects, working closely with multiple departments. S/he will coordinate estimates, serving as the primary point person with vendors; track departmental expenses; follow through with all direct mail programs; maintain schedules and coordinate delivery of all advertising. The successful candidate must demonstrate a capacity for high volume, multiple project management, a good eye for design and a keen ability to prioritize to achieve desired outcomes.

Duties and Responsibilities

  • Support implementation of marketing plan for a range of sales efforts (subscription, single ticket, group sales, promotional opportunities, etc.), including, but not limited to, timely execution of ad buys, direct mail and on-/off-site distribution.
  • Work closely with in-house Graphic Designer/Production Artist to produce a variety of materials, including advertising, publications, programs, fundraising, educational, broadcast and promotional pieces. Responsible for maintaining a consistent look and feel across all pieces.
  • Oversee projects from start to finish, ensuring they move among departments on schedule, avoiding unwanted surprises. Sustain an existing traffic system and project management process, with an eye towards improving efficiency through further refinements.
  • Serve as Publication Coordinator for the Theater’s in-house program. This includes managing budget and timeline, coordinating content, and tracking editing, printing and delivery.
  • Coordinate distribution plans for key locations in Chicagoland area, monitor visibilities on- and off-site, manage listings on tourism websites.
  • Work closely with Marketing Associate to facilitate development and execution of promotional partnerships to directly impact sales and audience growth, as well as create visibility opportunities for the Theater.
  • Work with Digital Communications Assistant in the coordination of electronic media, website content and digital advertising buys.
  • Effectively engage support staff and interns to meet project goals and maintain organization resources.
  • Perform other duties as assigned.

Knowledge and Essential Skills

  • Proactive and professional collaborator who is comfortable working with a variety of individuals—including colleagues and outside vendors.
  • Ability to quickly gain a deep understanding of the Theater and apply that knowledge to day-to-day operations.
  • Dynamite project management skills with the ability to anticipate project needs; exceptional attention to detail; comfortable multi-tasking to produce high-quality work on tight deadlines, all with good cheer.
  • Marketing-minded, with a good eye for design, strong proofreading skills; creativity and resourcefulness also required.
  • Knowledge of print and online production processes; experience working with graphic designers, printers and mailhouses.
  • Hands-on attitude and willingness to pitch in wherever is needed; comfortable working extended hours when workload demands, including evenings and weekends if necessary.
  • Demonstrated mastery of Microsoft Office programs (especially Word, Excel and PowerPoint); proficiency with Photoshop helpful.
  • Knowledge of Tessitura or other CRM software experience preferred, but not necessary.
  • Familiarity with Chicago performing arts landscape.


  • Bachelor’s degree (Theater, Marketing, Arts Management, or related field)
  • 2 years experience at a mid- to large-scale theater

Compensation is commensurate with qualification and experience, and is competitive with prevailing compensation for similar positions within the non-profit performing arts industry.

To Apply
APPLICATION DEADLINE: July 1, 2014. All qualified candidates are encouraged to apply by emailing cover letter, resume and salary requirements (Word and pdf files) to: Candidates of interest will be contacted by a representative of the Theater. No calls, please. Chicago Shakespeare Theater is an equal opportunity employer and encourages all to apply.

Candidates of interest will be contacted by a representative of the Theater. No calls, please Chicago Shakespeare Theater is an equal opportunity employer and encourages all to apply.

Additional Pages